Sometimes you just want to send a whole folder and all its contents at once. If you’ve never been taught to do it, you probably just ended up attaching all the files in your folder individually in your email. That works, but there is a better way! Today’s tip will show you how you can attach a folder and all it’s contents into your email to send off.
Email programs typically do not allow users to attach a whole folder, but it doesn’t mean it’s not possible. You simply have to make the folder into a zip file, and the zip file can then be attached to your email. This video will show you how to make a folder into a zip file on both a MAC and Windows PC to attach to an email.
For Windows Users:
On a Windows PC, right-click on the folder you want to send
Select “Send To”
and select “Compressed (zipped) folder”
A zip file will appear in the same location as your original folder and can can be attached to an email.
For Mac Users:
On a MAC, Right-click or ctrl-click on the folder you want to send
Select the option to Compress “folder name here“
A zip file will appear in the same location as your original folder and can be attached to an email
By the way, be sure your folder is not too large for your email service to handle or you’ll get a rejection.
Create PDFs Of Almost Anything On A MAC or Windows PC
MAC users have a FREE tool built-in to their operating system that allows for PDF’s to be created from almost anything you can print. Windows users can download free software to have the same capabilties, but sometimes they’ll deal with a bunch of ads to fight everytime the software is launched. We hope that it will one day be incorporated into the Window’s operating system, but it’s hard to tell if it’s in future development. For now, I use Adobe Acrobat Professional, but there are other options. Another pretty good windows software to create PDF’s is “PDF Converter Professional”.
Here are the steps briefly outlined in the video (For MAC users first)
STEPS FOR MAC USERS TO CREATE PDF’s
Launch the program you want to create a PDF from. (website, office document, or anything you are generally looking to print)
Select “Print” (often found in the FILE menu) or use the keyboard shortcut of “COMMAND+P” to bring the print menu screen
Click on the PDF button at the bottom right of the print menu screen and select “Save As PDF”
Lastly, name your file and be sure to specify where you want the file to be saved at. Personally, I always use my desktop and then move it after I’ve used it. Just found makes it easier for me.
STEPS FOR WINDOWS PC USERS TO CREATE PDF’s
Like the MAC, select to print what you wish to make into a PDF. A common Windows shortcut on most programs to get to the print menu screen is to use “ctrl+P”.
Select the printer which is the PDF creating software.
A screen should pop-up asking for you to name the file you are creating.
That’s it! Feel free to send your comments on what are some of the best PDF creating software you like to use.